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Like most websites we uses cookies. In order to deliver a personalised, responsive service and to improve the site, we remember and store information about how you use it. This is done using simple text files called cookies which sit on your computer. These cookies are completely safe and secure and will never contain any sensitive information. They are used only by us. The information you provide will be used solely for dealing with you for your activities at Queen Mary Sailing Club. The club has a data privacy policy which can be found at your data will be stored and used in accordance with this policy'.

Queen Mary Sailing Club Data Privacy Policy

Why do we collect and process personal information?

  • To administer membership records and collect fees

  • To publicise events and activities at the Club

  • To maintain duty registers and notify members of their duties

  • To publish race results

  • To provide information to those attending courses or events

  • To comply with our bye-laws, for example notifying members of the AGM

  • For gathering aggregated data for RYA and other reporting.

The categories of information that we collect and store include:

  • Contact information for members, temporary members and those making venue bookings (eg name, address, email address, telephone number)

  • Medical and dietary information for those attending training courses

  • Attendance information for analysis and aggregated reporting

  • Characteristics (in particular disability) for RYA reporting purposes

  • Photos and videos of members and visitors taking part in Club events

  • CCTV recordings for security

Who do we share this information with?

  • Officers of the club receive appropriate information to enable them to fulfil their duties such as organising and running training courses, administering duties, administering membership renewal

  • Aggregated attendance and disability data is shared with the RYA but this does not include personal information

  • Name and any contact details provided are made available to other Race Officers on Dutyman (the Race Officer duty management system)

  • CCTV recordings are shared with the police at their request.

  • Videos and photos of members and visitors taking part in club events are posted on our website and other social media channels

We will not share your personal information with any third parties apart from those stated here without your prior advance permission.

Changing or updating your personal information

If you wish to come off any of our distribution lists, use the unsubscribe option or email the sender.

For all other requests, send an email to

Requesting access to your personal data

You have the right to request access to information that we hold about you. To make such a request, send an email to

Questions or Comments on this Policy

If you would like to discuss anything concerning this policy, send an email to


Last Updated May 2018